Invoice Template + Remittance Note — FreelancerPackZA

How to use: Issue one invoice per payment request. Keep a PDF copy and note the payment date in your records. Attach or send the remittance note when the client asks how to pay, or include bank details on the invoice.

TAX INVOICE / INVOICE

If you are VAT-registered, use “Tax Invoice” and complete the VAT block. If you are not VAT-registered, use “Invoice” and write “Not VAT-registered — no VAT charged.”

Field	Value
Invoice no.	`[INV-YYYY-001]`
Invoice date	`[DD Month YYYY]`
Due date	`[DD Month YYYY]`
Related quote / PO	`[Q-YYYY-001]` / `[PO-XXXX]` / N/A

Supplier (from)

Field	Value
Name / trading as	`[Your name or company]`
Address	`[Full address]`
Email · Phone	`[email]` · `[+27 …]`
Company reg. (if any)	`[YYYY/XXXXXX/XX]` / N/A
VAT number	`[4XXXXXXXXX]` or `Not VAT-registered`
Income tax ref. (optional)	`[XXXXXXXXXX]`

Bill to (client)

Field	Value
Client name	`[Client]`
Attention	`[Contact]`
Address	`[Address]`
Email	`[email]`
VAT number	`[4XXXXXXXXX]` / N/A

Line items (ZAR)

#	Description	Period / ref.	Qty	Unit (ZAR)	Amount (ZAR)
1	`[Service as per quote Q-…]`	`[Month / milestone]`	1	`[R X,XXX.00]`	`[R X,XXX.00]`
2	`[Additional approved work]`	`[Date / change request]`	1	`[R X,XXX.00]`	`[R X,XXX.00]`

Item	Amount (ZAR)
Subtotal (excl. VAT)	`[R X,XXX.00]`
VAT @ 15%	`[R X,XXX.00]` or `R 0.00 — not VAT-registered`
Amount due	`[R X,XXX.00]`
Amount paid to date	`[R 0.00]` / `[R X,XXX.00 deposit]`
Balance due	`[R X,XXX.00]`

Payment terms: [Due on receipt / Net 7 / Net 14 / Net 30]

Late payment: [e.g. Interest may be charged at …% per month on overdue balances, or work pauses until cleared — adjust to your policy.]

Currency: South African Rand (ZAR)

Remittance / payment instructions

Please pay by EFT and use the exact payment reference below so we can allocate your payment quickly.

Field	Value
Amount	`[R X,XXX.00]`
Payment reference	`[INV-YYYY-001]`
Bank	`[Bank name]`
Account name	`[Exact account name]`
Account number	`[XXXXXXXX]`
Branch code	`[XXXXXX]`
Account type	`[Cheque / Savings / Business]`
SWIFT (international only)	`[XXXXZAJJ]` / N/A

Proof of payment: Please email POP to [accounts@…] with invoice number in the subject line.

Remittance advice (client fills / confirms):

Field	Value
Paid by
Amount	R
Date paid
Bank reference
Invoice(s) covered

Credit note stub (if needed later)

Field	Value
Credit note no.	`[CN-YYYY-001]`
Against invoice	`[INV-YYYY-001]`
Reason	`[Overcharge / cancelled work / discount]`
Amount credited (ZAR)	`[R X,XXX.00]`

Template from FreelancerPackZA · J Live Solutions · Keep invoices for your records. This is not tax, legal, or accounting advice.